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Business Case Template

Business Case Template

A business case is built upon a balance between advantages, costs, and risks.

This mind map helps you plan and structure a Business Case, to justify a project or proposal.

Keywords: business case, communication, project, proposal

Business Case Template

Structure a Business Case - Template

This mind map template helps you organize and balance the key elements of a business case, including advantages, costs, and risks, to justify your project or proposal. Start by outlining the project's objectives, followed by a detailed analysis of the potential benefits, associated costs, and any risks involved.

Use the template to ensure all aspects are thoroughly considered, providing a solid foundation for decision-making. Ideal for project planning and proposals, this template helps you present a clear and persuasive business case.

Where to next?

Where to next?

Since you have completed the outline of your business case, you can now Print or Download it or Share it with a colleague.

Project or Action

Enter the business case title

Type in the project or proposed action.

Expected advantages

Add an advantage of taking the recommended action.

For example:

Add an advantage of taking minimum action.

For example:

Advantage

Add the advantage of taking no action.

For example:

How will the benefits of 'Advantage' be measured?

Is this a tangible or intangible effect?
What KPI will be used?

Expected disadvantages

Taking recommended action

Add a disadvantage of taking the recommended action.

For example:

Taking minimum action

Add a disadvantage of taking the minimum action.

For example:

Taking no action
Disadvantage

Add a disadvantage of taking no action.

For example:

KPI

How will the disadvantages of 'Disadvantage' be measured?

Is this a tangible or intangible effect? What KPI will be used?

Costs

Operating costs

Add a operating cost needed to sustain the effectiveness of the proposed project or change.

Include:

Capital costs
Cost

Capital costs

Add a one-time capital expenditure needed for this project.

Include:

Risks

Risk

Type in a risk of Project or Action

Impact

Controls

What steps are you taking to control 'Risk'?

How can you reduce the chances of it occurring? How can you reduce its impact if it does occur?

Options

Recommended action

Add an action to be taken in order to follow the recommended route.

Identify which actions are essential and which are optional.

Minimum action

Add an action to take or an item that will not change.

Include:

No action
Item

Add an unchanged item

Identify something that will not change if no action is taken.

For example, 'Continue to use manual process' or 'Continue to tolerate losses in this segment'

Objectives

Assumptions
Assumption

What assumptions is the recommended action based upon?

What do you expect to change or continue to change? What do you expect to stay the same?

Alignment
Strategy

Add an organizational strategy to which this decision relates, either positively or negatively.

Strategic alignment

How does 'Project or Action' align with 'Strategy'?

Add notes about whether the proposed action supports this strategy or diverges from it.

Method

What methods were used?

Add some information about the methods used to determine the proposed action.

Include:

Stakeholders
Stakeholder

Add a stakeholder

Stakeholders are people who are involved in or affected by the decision to be made here.

Include:

The need
Need

What was the need behind this project or proposal?

What problem does it solve, or what opportunity does it address?

Executive summary

Next steps:
Next step

What are the next steps you need to take, if approval is given?

Return on investment:
ROI

Return on investment

Summarise how the investment will be repaid.

Key benefits:
Benefit

Summarise the key benefits that will be obtained.

Proposed action:
Action

Type in the proposed action in a few words

Summarise the main points of the proposed action plan.

Mention:

Recommendation:
Recommendation

Type in a summary of your recommendations:

Decision required:
Decision

Decisions required

What decision needs to be taken? Do you need the approval to proceed to the next stage?

Prepared for:
Reader

Audience

Add a reader by role or name for this business case. This should be someone who can directly authorize the project or proposed action.

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