No - Not Currently Required
Unknown
No
Yes
OR(D115=TRUE,F115=TRUE)
no elev.
26.0
Parking
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weyler.ss@pg.com
jimenez.ji@pg.com
burgan.bs@pg.com
NOT(ISBLANK(D75))
Any = No -- Fireproof construction, fire alarm, detection, activate alarm, monitored
No sprinks not OK AND sprinks ="No" OR
No sprinks not OK AND sprinkls="Partial" OR
62.0
Blanks
Form Updated: April 2018
Matt Williams
Erik Vermeir
Mike McLaughlin
Alayna Rivera (category yellow)
Joe Weismuller
Luis Marroquin
Gert Robberechts
Yohei Yamamoto
Alayna Rivera
Sandi Brnin
Jose Raul Barrios
DawarShah Akhtar
Plamen Michev
Yohei Yamamoto
Terri Fahrendorf
Steve Weyler
Nacho Jimenez
Brad Burgan
Daniel Bouchard
Also copy if category sign-off is req'd
DATA IS INCOMPLETE
Remarks
remaining questions to answer.
Correct for math when blank
If(fitout) D22 =No, and F119= FALSE, trips F117 message
If D35=1, use D126, If D35=2, use D117, If D35=3, Use D127, If D35-4, use only other triggers.
2 egress not OK AND egress=2
3 egress not OK and egress=3 OR
1 egress not OK AND egress=1 OR
program to show yellow when not red and D41="50 or more",D22="No",D35=1
D41="50 or more",D22="No",D35=1
Blank tally select all, park or elevator
Select elevator or all
Select all or parking tally
Elevator capacity is below target. Alert management to expect occupant dissatisfaction due to wait times.
Small elevator cabs require more door closure & travel time per rider. Large elevator cabs are less likely to be fully occupied. Both tend to increase wait times during peak demand.
Expect reliability issues due to the age of this escalator.
Availability of stairs is preferred for moving 1-2 levels. Occupants can expect delays in elevator service.
Review with site / regional FPL and embed or attach their remarks.
Attach data and review with regional / global fire or structural resources.
Guidance / Next Steps
60.0
Blank tallies; answer, parking, no elev.
Date
AND(D122=FALSE,D120=TRUE)
Correct for Conf+3
NA if D35 is Not=1
OR(D126=TRUE,F126=TRUE)
FP Turn on Red decline if TRUE
TG red
Assessment req'd
Correct F117 for number of egress data
Correct D115 for blanks
NOT(D13="9300 m² (100'000 ft²) or more")
IF(OR(D5="Tech Center", D5="Planning Center", D5="Regional GO"),TRUE,FALSE)
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Email
Signature
Util req, not req
HSE req, not req
VT req, not req
Struct req, not req
FP req, not req
Sec req, not req
IF(D35>1,TRUE,FALSE)
AND(D55>9,D54<4)
OR(AND(D123=FALSE,D35=2),AND(D133=FALSE,D35=3),AND(D132=FALSE,D35=1),AND(D125=FALSE,D40="Partial"),AND(D125=FALSE,D40="No"),D34="No",D36="No",D37="No",D38="No",D39="No")
OR(F125,D117,D115,D20="Yes - life safety issues",D20="Yes - multiple issues")
AND(F125=FALSE,(OR(D41="50 or more",D22="No",D22="No - Serviced office",D35=1,)))
AND(ISBLANK(D32),ISBLANK(D33))
3 egress floor area
Site type LEED
Date Assessed
Assessed by
Related Details
2.0
1.0
Francesco Agostini
ZiaoDan Bai
Melinda Kovacs
Oliver Hertrampf
Uwe Scheier
Nelson Saturno
Greg Patterson
Ervin Perviz
Chris Mentiply
Fred Spittael
Jay Rodgers
Dean Callos
Rashid Rizvi
Dmitry Yudakhin
Dan Bai
Steve McShea
Daniel Arevalo
Jurgen Mertens
David Dunoye
Dave Flavin
Andy May
Concurrence Name
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flavin.dj@pg.com
glinoer.d@pg.com
bouchard.db@pg.com
CC:
David Glinoer
Hector Gonzalez
Steve Winbigler
Laura Bommarito
Regional, see below
Concurrence Source
OR(D94="No",D95="No",D96="No",D97="No")
OR(D115,F124,F125,D40="Partial",D20="Yes - life safety issues",D20="Yes - multiple issues",AND(D125=FALSE,D109>0))
Tech Governance concurrence required prior to funding.
OR(AND(D109 >0,D76>0),D76>1)
OR(D62="No",D63="Yes",D64="Yes",D65="No")
AND(D121,(OR(D122,G134)),G119)
AND(D13="930 m² (10'000 ft²) or less",D121=TRUE,D35>0)
OR(ISBLANK(D9),ISBLANK(D54),ISBLANK(D55),ISBLANK(D56))
Yellow
-2.0
AND(D55>3,D54<2)
IF(E125=0,TRUE,FALSE)
OR(D34="No",D36="No",D37="No",D38="No",D39="No",F125=TRUE)
AND(D120:D122, D35>1)
OR(D41="No", D41="Between 30 and 49")
OR(F121=TRUE,AND(D32="No",OR(D33="No",D33="Outside")))
OR(D13="930 m² (10'000 ft²) or less",D13="930 - 1400 m² (10'000 - 15'000 ft²)")
IF(D13="930 m² (10'000 ft²) or less",FALSE,TRUE)
IF(D22="Yes",TRUE,FALSE)
OR(D33="Yes",D33="On floors below", D33="On floors above", D33="In our space", D33="Outside",F125="FALSE", D42="Yes - In our space", D43="Yes - Outside our space")
IF(D17="Less than 9.1 m (30 ft) above street level", FALSE, TRUE)
OR(D32="Yes", D32="On floors below", D32="On floors above", D32="In our space")
AND(D109>0,(OR(D28="In our space only",D28="Secured but not monitored",D28="Monitored but not secured",D28="No")))
OR(D24="Yes",D25="Yes",D30="No",D114=TRUE)
OR(D26="No",D26="Public lobby without controls",D27="No")
OR(D5="Tech Center",D5="Parking only (stand-alone)",D5="Retail",D5="Other",D91="Yes",D91="Unknown",D92="Yes",D92="Unknown")
0.0
OR(D5="Tech Center",D5="Planning Center",D5="Regional GO")
OR(D92="Yes",D92="Unknown")
OR(D91="Yes",D91="Unknown")
Answer
F&RE Due Diligence - New Lease
Small scope LA, NA
Small scope EIMEA, Asia
Large scope
NA
LA
IMEA
Europe
Asia
NOS
All
Concurrence Area
Not Required
Required
Not required
Tech Concurrence
Sustainability Req'd
Fire if true red
Util TG conc reqd
Util req, grantd
HS&E req, grantd
VT req, grantd
Struct req grantd
FP req, grantd
Sec Req, Grantd
UT BCP gen flag
HSE compile
FP 3 exits OK
FP 1 exit OK
VT blanks
VT Cap>Demand?
VT Demand/min (Dp)
VT Capacity/min (Ct)
VT Cap Fs -2 for stairs
VT min E for Fs
FP no sprinks OK
FP reject or AD
2 egress are OK
No mtg or café >50
No haz chems
2Small floor egress
Small floor sprinks
No fit out data trigger
Fuel revw reqd
FP height
Lab revw reqd red
Sec shared red
Sec rvw reqd
Sec include fund
VT escalator age
FP sprinks no BCP
BCP any true test
BCP reqd test 5
BCP reqd test 23
BCP reqd test 22
ICE Reg ldrs
Op Gov Ldrs & Eng Mgrs
Office design / DW
HS&E / Risk
Utilities
Vertical Transp.
Fire Prot.
Tech Gov.
Technical Governance and Risk Concurrence Distribution List Master
may.ac@pg.com for HS&E / Risk sign off
may.ac@pg.com
Send the link To:
Utilities / HVAC
HS&E / Risk
Vertical Transportation
Fire Protection
Concurrence
Category
All fields marked in blue must be completed for the Technical Concurrence review. There are
Correct reject re. chem
Trigger Assessment text
No sprinks OK if TRUE
# egress = 2 or more green when
Programming formulas below
Is any portion of the building energy supply "green" power certified?
Does the property have a waste diversion program in place to support Zero Waste to Landfill (ZWTL) goals?
Does this property hold any "green" certifications - LEED, BREEAM, Green Globes, or other?
Sustainability
Will the tenant space be individually metered and invoiced for utilities?
Do (or will) the site's assett value total $5MM or more?
BCP
Will critical functions or services (per BCP standards) be housed in this facility?
Office sites rarely house business critical functions that are facility dependent. If a loss of site for 5 days will cause significant damage (impact stock price or stop production) answer Yes. If occupants can work from home for 5 days, answer No.
Is the Project spending over $4MM or in a LEED Certified Building?
Is roof access available for P&G to place satelite dishes / antenae?
Needed in Case P&G IT needs to add a dish to transmit data for satellite upfeed.
Is there adequate power for the business in the space?
Power provided should be 40 W/m² or more.
Can the offfice space temperature be controlled to 22°C, + 2°?
Are contamination and odor sources (such as generator, vehicle or kitchen exhaust, lab exhaust or trash) 15m (50 ft) or more away from air intakes?
Has the Business Leader determined that the power reliability is acceptable for productivity and BCP requirements?
How many power outages occur each year in this facility?
List the number of unscheduled power loss events that occur in a typical year at the facility. Include normal and off-hour outages.
UTILITIES
What is the hourly ventilation rate per person for the facility in mᶟ/hr/person?
Hourly Ventilation Rate per Person =V / P where V=Ventilation rate in mᶟ/hour and P=Population in the area. Example -The landlord has stated that our space which will occupy 200 people is provided with 10,000 mᶟ/hr. Simply divide 10,000 mᶟ/hr by 200 people = 50 mᶟ/hr/person. Input the number 50.
Does the facility provide proper accessibility routes to main entrances of the building, through primary circulation routes, and to restroom facilities?
Is there PCB containing material in the facility?
Is there asbestos containing material in the facility?
HS&E
Is the facility supplied with a safe drinking water supply?
Question applicable only if site has elevators
How many elevators/lifts serve the space we plan to occupy?
What is the age, in years, of any facility escalators (moving stairs) our workers will utilize?
Vert. Transp.
Are the stairs readily available for use by occupants?
Structural
Has GFE reviewed the site and provided technical concurrence related to Tier 1 for Structural Integrity?
Does the facility include large or special use spaces such as an atrium, retail-style desplay, kitchen (with cooking equipment), pallet storage area?
Does our space include a dining or any meeting rooms for occupancy of 30, 50 or more?
Does the building have automatic sprinklers throughout?
Automatic sprinkler protection shall be provided in all buildings that meet ANY of the following criteria;
• The occupied floors are 9.1m (30 ft) above the street or street floor,
• The gross area of any single floor exceeds 930 m2 (10,000 ft2),
• Hazardous materials such as flammable or combustible liquids or gasses are used.
Is the detection system constantly monitored and immediate notification of the responding agency (fire department) provided?
The alarm system, and all fire detection systems, shall be connected to a constantly attended location.
Does the detection system automatically activate the alarm system to notify building occupants?
The detection system shall be connected with the buildings’ fire alarm system to notify building occupants.
Does the building have a smoke / fire detection system?
Automatic fire detection systems shall be provided in all buildings not equipped with automatic sprinkler protection.
Does the building have a fire alarm system?
All buildings occupied by the company shall be equipped with a fire alarm system to warn of fire or other emergency situations. A voice communication system shall be provided for all high-rise buildings (higher than 3 floors above ground level).
How many independent fire protected means of egress, terminating in safe locations, are provided?
Free and unobstructed means of egress shall be provided and maintained from all parts of the building at all times. A minimum of two exits shall be provided from each story of every building. Every exit shall be clearly visible, marked, and illuminated so that the way to a place of safety is clear from any point within the facility. Access to an exit shall not be through areas of greater hazard or areas subject to locking. All stairs serving as an exit component must be permanent, constructed of noncombustible materials throughout, and enclosed within 2 hour rated fire resistive construction.
Is the building of fireproof construction?
Is or will there be fuel or chemical storage on site?
Fire Protection
Are or will there be laboratories where hazardous materials will be used?
Is the site, and nearby parking and access to food vendors and transporation in a low crime-rate area?
The Global Security Manager with responsibility for your area will be able to help define the crime rate.
Is there 24/7 guard force to protect the facility?
Are shared spaces secured and monitored according to current Security standards?
Are all ground floor accessible doors, including shipping / receiving areas, roof ladders, and windows, secured and monitored to prevent unauthorized access?
Is there public lobby with controlled access?
Is there a competitor, embassy / consulate, or government agency within 2 km?
Security
Is there a competitor, embassy / consulate, or government agency in the facility?
Will we Fit-out the space prior to occupancy?
What services will JLL provide at this site?
Is this property best-in-market but non-compliant?
Is this property in an emerging market?
Does the facility meet local code for fire, life safety, electrical, structural, personal space, lighting and ventilation?
Where possible, check local compliance history for environmental and safety.
What is the height of the highest floor to be occupied by P&G?
This measurement reflects the distance between the ground (or street) level and the floor of the highest level that we will lease or occupy.
How many floors will we occupy?
How many floors in the facility are below street level (including parking levels, public and shared space)?
How many floors in the facility are above street level (including parking, public and shared levels)?
What is the gross area of the largest floor or fire area we intend to occupy?
Will our portion of the facility include a studio, salon, product use testing area or space intended for customer or consumer use or access?
What is the expected P&G population?
Include all occupants expected to use the leased space.
What is the expected total facility population?
Include all occupants - P&G employees and contractors, landlord, and all combined tenants.
What is the duration of the lease agreement (in years)?
What kind of lease arrangement is proposed?
Property number
Site use type
Parking only (stand-alone) is only to be selected for parking structures or lots that are not physically attached to or share stairwells with any space we lease or own.
Demographic Data
Site Name
Question