2.0 Pre-Con Process

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2.0 Pre-Con Process

This mind map contains some example checklists that you can modify or delete.

You can add new checklists OR add new steps to the existing ones.

Read more about how to use checklists in the Mindomo blog.

Project Coordinator Checklist

Create your own checklists and add a link to them.

To add a new checklist, press the Insert or TAB key or create a checklist on the spot.

Create or attach checklist

Create or attach checklist.

tasks

Add tasks.

Project Manager Checklist

You can copy this topic to create a new category of checklists.

To add a new checklist to 'Project Manager
Checklist', press the Insert key.

Checklist

task

Review a project

Use this checklist to review the status of a project and decide on corrective actions.

Review Risks

• Are the project risks adequately identified?
• Are the project risks adequately controlled?
• Has the performance of the project so far been within the original risk assessment, or have unexpected things happened?

Review Issues

• What issues or blockages are slowing down the project?
• What action needs to be taken to remove them?

Review resources

• Does the project have sufficient resources and skills?
• Does the project have adequate processes (e.g. change management)?
• What improvements are needed?

Review budget

• Is the project running ahead of or behind budget?

Review schedule

• Are deliveries and milestones on schedule or behind schedule?
• What action is needed to get the project on schedule?

Evaluate a quotation

Use this checklist to help evaluate a quotation received from a supplier.

Reputation

• What reputation does this supplier or product have?
• How long have they been established?
• Are you able to talk to other customers before ordering?

Warranty

• Can you change your mind after ordering?
• What warranty is offered?
• How expensive will it be to replace or repair outside warranty?
• What after-sales service is offered?
• What will you do if after-sales service or warranty are not what you expect?

Availability

• Is the product or service available when you need it?
• Will there be delivery delays?

Pricing

• Is the price fair and competitive?
• It is too cheap, meaning there may be inadequate after-sales service?
• Is everything you require included, or will there be other costs in the future?
• What credit terms are offered?

Requirements

• Does the quotation meet all requirements that were requested?
• What else has been included that you don't need?
• Are you able to verify that all requirements have been met?
• What evidence is provided that requirements will be met?

Set priorities

Use this checklist to help with task prioritisation.

To add a new step to Set priorities, press Insert or TAB key.

Neither important nor urgent

Identify tasks that you will defer and may never do.

Urgent

Identify tasks that are 'urgent' as defined by someone else, but do not contribute to longer term goals.

Important

Identify tasks that contribute to long term goals, but are not time-sensitive.

Important and urgent

Identify which tasks are both important (contribute towards long term goals) and time-sensitive.

Program Manager Checklist

You can copy this topic to create a new category of checklists.

To add a new checklist to 'Program Manager
Checklist', press the Insert or TAB key.

ACE Updates & Tasks

• Add here your to-dos for the week.
• At the end of each week, make a plan for next week.

To add a new step to 'ACE Updates & Tasks', press Insert or Tab key.

Ensure ACE project is included in daily sync with PROCORE

Revenue Budget Creation

• Get your email inbox to empty, making sure that all open tasks are identified.

Press Enter to add another step to 'ACE Updates & Tasks'.

Cost Budget Creation

• Identify three things that you will achieve this week.

Press Enter to add another step to 'ACE Updates & Tasks'.

Project Task Creation

• Look ahead at appointments for the coming week so that you can plan around them.
• Allow enough time to prepare for them.

Press Enter to add another step to 'ACE Updates & Tasks'.

New PO/WO/NTE Received

Add here your to-dos for the day!

To add a new step to 'New PO/WO/NTE Received', press Insert or Tab key.

Update Master Tracker with RAMP work order #

• Write down your top 3 tasks for today.

Add notes
Add hyperlink

Press Enter to add another step to 'New PO/WO/NTE Received'.

Accept work order

• Check that all appointments are prepared.
• Include a link to online calendar.

Add notes
Add hyperlink

Press Enter to add another step to 'New PO/WO/NTE Received'.

Verify NTE matches Royal approved bid

• Check for emails or messages that require action.
• Include a link to email.

Add notes
Add hyperlink

Press Enter to add another step to 'New PO/WO/NTE Received'.

Log in to PS RAMP via notice

• Add any essential detail to help with completion of this step, e.g. notes, a web address or contact details.
• Include a link to time recording system.

Add notes
Add hyperlink

Press Enter to add another task to 'New PO/WO/NTE Received'.