How to plan a wedding - Mind Map
Are you ready to start planning your wedding? Use this template instead of the classical wedding binder to organize every detail step-by-step, making sure everything turns out perfectly.
Keywords: personal life, wedding planning, wedding organization
How to plan a wedding
Learn how to plan a wedding and organize it down to the smallest detail using this mind map template.
Set up your wedding date and start planning.
Make sure you have everything prepared, from the wedding dress to the reception venue and wedding photographers.
Choose what kind of food and beverages you want to serve your wedding guests. Also, choose a cake that you would like and would match the style of the venue.
"..." and "..."'s wedding
Enter your names.
Example: Jane's and Arthur's wedding
Wedding band or DJ
A DJ will play recorded songs so you’ll know them well and your guests might sing along, but a band can come up with solos and unexpected covers of favorite songs.
At the same time, a good DJ can play a wide variety of music, unlike a band, which has a set repertoire.
DJ
List here the DJs you would consider hiring for your wedding.
Benefits of hiring a DJ:
- Costs less also, they can play music all the time even when having a break.
- They can weave requests into the evening.
- Hiring a DJ means you’re also hiring a professional level sound system.
DJ's name
A good DJ should be an enetertainer too, so make sure that you meet with them before you decide to hire.
Benefits of hiring a DJ:
- Cost less also, they can play music all the time even when he's having a break.
- They can weave requests into the evening.
- Hiring a DJ means you’re also hiring a professional-grade sound system.
Band
List here the bands you like.
Sometimes hiring a band has disadvantages:
- You will probably need to pay for transportation (which can be pricey if they're from another city).
- If the venue is not big enough, there might be a problem placing the band.
Cosider the advantages of hiring a live band:
- Your wedding party will be interactive
- Live musicians can follow you anywhere you want them to perform: in restaurants and other facilities, as well as in nature.
Band's name
Cons
Sometimes hiring a band has disadvantages:
- It can cost the comuting
- If the venue its not big enough, migt be a problem plabvcing the band
disadvantages
Pros
Cosider the advantages of hiring alive band:
- Your wedding party will be interactive
- Live musicians can follow you anywhere you want them to perform: in restaurants and other facilities, as well as in nature.
advantages
Cost to hire
Wedding correspondence
Many couples choose digital correspondence for environmental purposes or cost savings. You can choose 3D designs, animations or short movies for the invitations. Guests will always have their cell phones on them and this makes communication less time-consuming.
RSVPs
The RSVP cards usually contain
1. The date they should reply by
2. Options to notify their attendance:
- Joyfully accepts, Name(s) if they're bringing a guest
- Regretfully declines
3. The food preferences:
'I'll be having the...'
Of course, in the digital format, replying will be easier and it also excludes the possibility of one forgetting to mail out the RSVP card.
Invitations
However, if you choose traditional paper invitations, have them made in the theme of the wedding. Also, don't forget to send envelopes with postage for the RSVP cards.
Send out Save-the-dates
For a destination wedding, it's best to send the save the dates 8 to 12 months in advance. For a local affair, send save the dates 4 months in advance.
Follow your save the dates with formal invitations about 8 weeks before the wedding.
Digital
The design has no limits, plus it's a more cost-efficient option to announce the big date. And of course, it's free.
Set a due date by clicking on the small triangle from the corner of this topic, so you will receive an email notification before.
Paper
Save the dates are basically small announcements of the wedding which are sent in advance. Usually, they are simple and no extra details are printed.
Set a due date by clicking on the small triangle from the corner of this topic, so you will receive an email notification before.
Book the vendors
After you made your choice you need to book the vendors. Do this as soon as possible, as someone else might book before you manage to.
Food & Bevrages
Set a due date by clicking on the small triangle from the corner of this topic, so you will receive an email notification before.
Music
Booking a band or a DJ usually involves a booking fee.
Set a due date by clicking on the small triangle from the corner of this topic, so you will receive an email notification before.
Make sure you book them in time. Also, keep in mind that most venues are paid for upfront.
Set a due date by clicking on the small triangle from the corner of this topic, so you will receive an email notification before.
Wedding Ceremony
Chose if you want to have a traditional church wedding or a simple civil ceremony in front of your friends and family. Or maybe you want both, in which case setting the time is essential.
Obtain a marriage license
In any case, you will need a marriage license, so don't forget to get one.
Civil ceremony
A civil ceremony can take place at the City Hall, in the venue or the garden if there is one.
In many countries you can get a friend to perform the ceremony, they just need to get ordained.
Wedding officiant's name
Location
Religious ceremony
Most religious ceremonies take place in churches. List here the chapels and churches which you like, then make sure you talk to the priest/minister.
Church
Guests
It's best to create the guest list at the beginning of your planning as you will need to know the approximate number of guests.
Seating charts
Table 1
- guest -
- guest -
When the venue is chosen, you can start planning the seating charts. Place together people of the same age and same interests approximatively, so this way they will have discussion topics. Also, you can have a singles table.
List here the groups of people for each table.
List
Groom's guests
List here the guests of the groom.
Bride's guests
List here the guests of the bride.
Flowers
When choosing the floral arrangements, pay attention to the season as certain flowers become more expensive and harder to find at different times of the year. It's best to start with the bridal bouquet because you can use it as inspiration for other arrangements.
Florist name
Arrangements
The arrangements should be in theme with the bridal bouquet, season, etc.
Bridal bouquet style
You can add an image for inspiration
its cost
Cake
Choose a cake that matches the style of the venue, the season, your gown, the flower arrangements or the menu. If you want colorful accents such as sugar flowers or icing ribbons, give swatches to your baker.
Bakery's name
Costs
Type in the cake's price
Food&Beverages
You should have a few options for your guest, which shall appear on the RSVP card. Take into consideration your vegan/vegetarian guests and kids too.
For drinks, you should have some fancy cocktails and mocktails, champagne, and the standard red & white wine, and beer.
Caterer's name
Approximate cost of drinks
You can calculate an approximate amount. However, usually, if you don't consume what you expected, the caterer might give you a partial refund.
Cost of food
Calculate the price of the menus.
Venue
The location of your wedding is very important. Choose one to make sure all your guests can attend.
Take into consideration the size of your guest list, if there is a dance floor, etc.
List the venues you believe would match your needs.
Venue's name and location
Has a dancefloor - Yes or No
If there is no dancefloor, you might want to arrange some extra room in the center of the venue where all the dancing will happen.
Capacity
This is important as you want your guests to sit comfortably, so pay attention to the capacity of the venue.
Cost
Venue's price
Wedding Clothing
We know that you are not defined by what you wear, but both of you will be the center of attention on the big day.
So choose something that suits your figure/style, defines your qualities and hides your flaws.
Bridesmaids dresses
You can choose to buy the dresses or have them made. In either case, it's best to calculate the costs. Don't forget to include groomsmen bowties in matching colors.
Custom-made
Tailor's name
Buy
Shop's name
Groom's Tuxedo
Here you can add options for the groom's wedding suit.
Option
Suit shop's name
Suit's price
Bridal Gown
Option 2
Option 1
Since bridal gowns are usually very pricey, you should look for multiple options to see which one is the best match for your needs and estimated expenses.
Bridal shop's name
Price
Price of gown
Date & Time
Put here the date of your big day and the ceremony's starting hour.
Ceremony starts at
Date
Set budget
Actual cost
When planning a wedding, you might want to first think about your wedding budget.
It's best to have an open discussion about your finances, how much you can afford and the options you have.
After you have calculated everything you can put here the actual cost so you can see if you have surpassed the established limit.
Maximum amount to spend
When planning a wedding, you might want to first think about your wedding budget.
It's best to have an open discussion about your finances, how much you can afford and the options you have.
Put here the amount you estimate youwill have to spend on your wedding.
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