Mindomo is an online Gantt chart software that organizes complex projects. Collaborate with your team, structure your tasks and oversee the progress using one program.
Sign up on Mindomo and start project planning your work using Gantt charts.
With Mindomo, you can easily plan your projects dividing them into tasks and subtasks. When you have small objectives, it is easier to manage the workload.
Therefore, the Gantt chart is extremely useful for project managers. It visually organizes complex project information. Its main goal is to show the activities which are currently ongoing, the ones that are finished and those that are yet to start.
After that, establish relationships between the tasks. This way, you know exactly when an activity has to start, depending on another one. When you reschedule a task which depends on another one, both will be automatically rescheduled.
You can add and move the tasks very easily by dragging and dropping them in the timeline. Structure the tasks hierarchically using the Indent and Outdent features.
A big advantage of Mindomo is that you can turn the Gantt chart into a mind map or an outline and vice versa. For example, you can start by creating a mind map with all the tasks that you must accomplish. Then, just transform it into a Gantt chart with one click.
Teamwork makes the dream work, they said.
Therefore, plan your Gantt chart along with your team. Share it with your collaborators.
All your team members can see the changes in real time, which is one of the biggest leverages. Thus, all your collaborators will see the updates instantly.
Mindomo has an online version. You can access it via your favorite browser. This way you have all the data cloud based. However, there is the option to work offline using the Desktop version of the tool.
There is a functionality that allows the web version and the Desktop one to sync. It can be an essential feature in many cases.
For example, if you have to work remotely and you do not have internet access, you can work offline. When you get to a place with internet access, you can sync all the changes you’ve made with one click.
Assign tasks to one or more of your team members. They will be notified via email.
Project managers have to keep an eye on the evolution of the activities.
Besides the live editing feature, Mindomo helps them to monitor the amount of time spent on completing the tasks and subtasks.
- You can sync every task with the calendar application that you prefer.
This way, it’s even simpler to keep track of all your activities and their deadlines.
Thanks to the full history of changes, you can track the activity of every team member over time.
The interface of Mindomo for Gantt charts is very simple. Therefore it is easy to use. If you are familiar with project management, maybe you have experience with tools like Microsoft Project. Even if you’ve never used project management software before, it will be easy for you to operate on Mindomo.
The Gantt chart is divided into two parts: the left side and the right side. In the first one, you will find the list of tasks and subtasks, along with some details about them. The other side is a graphical illustration of the duration and progress of each task.
Here are the key elements of the Gantt chart:
- Task list
Large projects always have many tasks and subtasks. They are written by the project managers on the left side of the chart and they are numbered. You can organize those tasks in groups and subgroups.
It is found on the right side of the screen and it runs horizontally across the top of the Gantt chart. You can see the days, weeks, months and years. There, the taskbars will be positioned in such a way that it’s clear when each of them starts/ends.
- Date line
The date line is a vertical line that highlights the current date. It is perpendicular to the timeline.
On the right side of the Gantt chart, alongside each task, there is a bar. This will show the due dates, duration and the dependence on another task. You can edit those details by dragging and dropping them across the chart.
In the Gantt chart, milestones are displayed in the shape of a diamond. They represent major events, decisions or anything important. The achievement of these tasks offers a sense of satisfaction. There is a column in the Gantt chart that has a check button to select which task represents a milestone.
The tasks and subtasks represent the steps that have to be made to achieve the final goal of your project. This is why they are related. Consequently, project planning is based on the order in which those activities have to be completed. Create connections between them by dragging the black dot to another task.
On the left side of the Gantt chart, you will find a column called completion. Here you can write how far along work on each task is, indicated by a percentage.
When establishing the tasks and subtasks from the chart, the project managers can indicate the priority level of each activity. Each task can have one of the following levels of priority: critical, very high, high, medium, low, very low or none. Choose the most suitable one.
- Task assignment
The last column of the Gantt chart is called assigned. Here, you can write which team member is responsible for that activity. This way, resource management becomes easier and everyone from your team knows what to do. The responsible person will be notified via email about the tasks.
The Gantt chart allows you to organize the implementation of multiple projects in one place, which simplifies the processes. As opposed to MS project, which is difficult to learn to use, Mindomo is easy to master.
In order to do so, follow the next guide step by step and you will learn how to do it. It’s very easy to start. Enter the website, go to “Create” from your dashboard. After that, click on Gantt Chart:
It will open a new project and now you will build it from scratch. The chart looks like this:
This is how the blank chart looks. In the beginning, usually, the project managers add the tasks divided into subtasks in the “Task Name” column. To convert a task into a subtask, click on the white arrow from the corner of the cell and use “Indent”.
To transform a subtask into a task, use the “Outdent” option.
The task management is very simple: the main tasks will act as a summary. You can expand them to view the subtasks by clicking on the “+” next to it. When you click on “-” it will show only the main task.
The management tool allows you to add a note to every task. Double click on the number of the task and a text box will appear on your screen. The notes are a perfect place to write extra information about the tasks. For example, you can add suggestions, deadlines, ideas, etc.
You can be creative and add pictures or videos easily, using the attachments button from the right corner. It can help your team understand the tasks better.
The third and fourth columns of the Gantt chart contain the start and end date. You can select them using the calendar icon that appears when you click inside the cell.
However, you can also go to the next column which is called “Duration” and set a number of days for the activities. Once you do this, the taskbars from the right side of the chart will be modified automatically according to the period of time selected.
After you created a Gantt chart with the dates of the activities, it’s time to add dependencies between the tasks and subtasks. If you have any relations between the tasks, create the connection between them. Click on the black dot next to the taskbar.
Then drag it and link it to the one you want to connect. It will appear as an arrow that connects those two activities. That means that when the first one is completed, the following one has to start.
The sixth column of the Gantt chart represents the milestones. There is a checkbox for every task and subtask.
You can establish tasks and milestones in the beginning, but you can also modify them over time. Generally, the significant project plan dates, goals or key events can be marked as milestones. When you check the box, the taskbar will be automatically modified into a diamond.
Consequently, your graphic will look like this:
Here you can manually write the percentage of execution of the subtasks. When you edit the completion percentage of a subtask, the tool automatically calculates the completion of the main task.
Consequently, the taskbars will be also modified. The subtask bars will show a darker blue mark that highlights the completion. On the main tasks the highlight is white and it is calculated considering all the subtasks.
You are able to set how important a task or subtask is by clicking on the cell from “Priority” column. It will open a menu that has many options for you and you can rate the task. So, you can assess the tasks and subtasks using one of the following options: critical, very high, high, medium, low, very low or none.
You can share the chart with the people you work with and you can assign tasks. The last column on the left side of the Gantt chart is called “Assigned”. Here you can write the team member to whom the task belongs.
To be able to tag them you have to share the chart with them first. When you click on the cell you will see a list with the people who you shared the chart with. You can select one or more of them.
One of the best Gantt chart features offered by Mindomo is the fact that everything you change can be shared with your team instantly. This way it is easier for all the people who work on that project to collaborate and be more productive. They can see all the changes in real time.
When a new user joins the chart, a message will notify you. You will see it in the bottom right corner of the screen. Next to it, will appear an icon for a chat box where you can communicate.
This is how simple it is to use Mindomo to create your Gantt charts that help you with project planning. Plan and schedule your activities, collaborate with your team and monitor the progress in one single program. Don’t complicate yourself.
Above all, the simpler the software is, the better for you and your collaborators.
Go on the Mindomo website, sign up and try this freemium software. You can start to plan your projects starting from a mind map or even an outline.
You can also transform the Gantt chart into one of those. The transition takes only one click. Keep it simple and give it a try. See how the Gantt charts help you be more organized and productive.