Define a business project - proposal - Mind Map

Use this template

This mind map will help you define a business project.

Keywords: business project, milestone, project activity, task management, project management

Where to next?

You can now Download your mind map and use it to communicate with your stakeholders.

It can then become the basis for detailed planning and scheduling.

Project Name

Enter your project name

Begin by typing your project name into the Central Topic.

Risks & Issues

Issue log

Issue

Add a project issue and grade its impact by clicking an icon below:

Currently blocking progress
A workaround exists, but the solution is not known
The solution is known but is not implemented
Temporary issue that may solve itself

Risk Log

Risk

Add a project risk and grade its impact by clicking an icon below:

High probability / high severity: control is essential
Low probability / high severity: control is essential
High probability / low severity: control is preferable
Low probability / low severity: we may accept

Control

Add a control action for this risk

Type in a short summary of the action.

Options include:

Doing something to reduce the probability of occurrence
Doing something to reduce the severity of impact if it does occur
Having a contingency plan to follow if the event occurs
Accepting the risk and living with it

Activities & Schedule

Activity

Type in one or more project activities.

Examples include:

Requirements collection and analysis
Research and problem-solving
Design and architecture
Completing deliverables
Acceptance testing and feedback
Support and maintenance

Communications plan

Key communications events

Project review

Include a project review?

The project review meeting takes place once the project has been closed, and examines the processes that led to both success and failure in the project.

Add a description of the meeting goals in the Notes panel

Quality reviews

Include quality reviews?

If you have specific quality criteria to meet or have a quality regime in your organization, you may need to conduct periodic reviews to ensure that the project could pass an audit at any time.

Add a description of the meeting goals in the Notes panel

Risk and issue reviews

Include risk and issue reviews?

You should periodically review project risks and issues, to ensure that new risks are not emerging and that issues are not being left unaddressed.

Add a description of the meeting goals in the Notes panel

Stage planning

Include stage planning meetings?

If your project is large, or if you are using an Agile methodology, you may need regular planning meetings to schedule the project in stages.

Add a description of the meeting goals in the Notes panel

Kick-off meeting

Include a kick-off meeting?

The meeting ensures that the project team and key stakeholders all have the same goals, know what the main elements of the plan are, what the processes and rules are, and what part they will play.

Add a description of the meeting goals in the Notes panel

Communication & collaboration tools

Tool

Add a communication/collaboration tool.

Examples include:

Physical meetings
E-mail distribution lists
Instant messaging and virtual meetings
Local or cloud-based file sharing
Online project management tools
Online discussion boards
Collaborative tools

Requirements management

Known exclusions

Exclusion

Specify an exclusion from your project.

Examples are:

Major changes in scope or specification
On-site support
Troubleshooting related systems
Managing other subcontractors
End-user training
Replacing consumables

Known requirements

Requirement

Add a specific requirement
Prioritize them with an icon:

Must have - an essential requirement
Should have - preferred, but a temporary workaround would be acceptable
Could have - include if easy and all the Musts and Shoulds are complete
Want to have - can be left for the future

Requirements Management

Requirements management technique

Add a requirements management technique

Techniques might include:

Using a process for discovering requirements
Maintaining a master list of requirements
Writing testable and measurable requirements
Establishing a formal process for agreeing on changes to the requirements

Stakeholders

Others

Stakeholder

Add other stakeholders

Think about people who:

Share the resources that the project will use
Will gain or lose from the project
Manage staff you might need
Support or oppose the project
Are in a position to influence the project

Partners and suppliers

Partner/Supplier

Add a partner or supplier. You can add their service or specialty in brackets after their name.

Project team

Team member

Add a team member

For example:

Project managers
Core team members, who stay with the project from beginning to end
Extended team members, who help only when needed
Specialists and experts
Support services and administrators

Users

User

Add a user or user representative, such as:

Typical users
People who represent groups of users
People who will be testing your product or project

Customers

Customer

Add a customer representative.

These might include people who:

Define and agree on requirements
Monitor progress
Resolve issues
Accept deliverables

Customer account manager

Account manager

Add an account manager

Business Case

Strategic fit

Justification

Add a strategic reason for this project.

Key benefits

Key benefit

Type in a key benefit from this project.

Examples include:

Creating new opportunities
Gaining a competitive advantage
Solving a key problem
Developing new knowledge

Estimated costs

Cost

Type in an estimated cost

For example:

Internal staff costs
Contracted labor costs
Outside services
Capital costs and materials
Opportunity costs - what else will not be done

Statement of Work

Assumptions

Assumption

Type in an assumption

Examples include:

Resources will be available
Technology will work reliably
Materials costs will stay the same
Another project will finish on time

Constraints

Constraint

Type in a project constraint

For example:

Production line 1 is not available
Design resources must be released by September
Salary budget cannot be increased

Resources

Resource

Add a key resource that your project will need.

For example:

People
Equipment
Materials
Services and expertise
Short term finance or capital investment

Milestones

Milestone

Type in the name of a milestone for your project.

For example:

A strategic decision
Signing an agreement
A key meeting
Acceptance of a deliverable

Deadline date

Enter an approximate target date for this milestone.

Deliverables

Deliverable

Type in a project deliverable

For example:

A key document or agreement
Some equipment or working software
An event, such as a demonstration or training

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